IT Helpdesk - Corpus Christi College

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Checklist for Short-term Leave (Staff)

Modified on: Thu, 25 May 2023 12:42 PM

This checklist will go through ICT requirements prior to going on leave less than one (1) term long. 


1. Set an Out of Office Status Message

2. Backup important files 

3. Store shared files in Sharepoint or Teams


SET AN OUT OF OFFICE STATUS


  1. At the bottom left corner of the of the navigation pane, select Mail

  2. On the Tools tab, select Automatic Replies.

    Automatic Replies 

  3. Select Send automatic replies for account "(your account)".

    Automatic Replies Options

  4. Under Reply once to each sender within my organization, enter your automatic reply.

  5. To set the start and end dates, select the Send replies during this time period checkbox, and enter the start and end dates and times.

    Note: When you check this box and set start and end dates and times, your out of office replies will turn off automatically when the end date and time occurs.

  6. To set options for replying to people outside your organization (if it is enabled by your Exchange administrator), select Send replies outside my organization, then select Send only to my Contacts or Send to all external senders, and under Reply once to senders outside my organization, enter your automatic reply.

  7. Select OK.

BACK UP ALL DEVICES 


Next, ensure that important photos and files are backed up onto a Cloud, Laptop or on a USB/Hardrive. This will prevent data loss when your device is wiped at the end of the calendar year. 


To back-up your iPad and MacBook, follow the steps outlined here: How do I back-up my iPad and How do I back up my MacBook


SHAREPOINT / TEAMS FILING 


There are two primary ways to upload existing files into your library. Both methods start by going to the files folder for your channel and both methods, by default, upload copies of your files to the channel file folder.

  • Drag and drop - Using your mouse, drag the file from where it's currently located and drop it on the Teams window among the files. 

  • Upload - Select Upload,then select the file (or files) you'd like to upload, and select Open.

Create or upload a new file to your channel's files library

Any files you upload will be accessible by any member of your team. And just like in SharePoint, you can pin specific files to the top of your list for easy access.



Still Haven't Found Your Answer?



Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574


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