How to Prepare your class for online or blended learning (Schedule a Meetings and setting Presenter-Staff)
How to: Scheduling Meetings and setting Presenter in Teams (Staff)
This article will guide you through scheduling a meeting then setting preferences to allow only you (the organiser) to control the students in the Meeting.
Please watch the video for a more detailed walkthrough.
Table of Contents
1. Scheduling a Meeting
2. Configuring the Meeting (Managing Students)
3. Mute/Unmute Students
4. Sharing Screen Content
5. Changing Background Effect
6. End a Meeting
Scheduling a Meeting
1. First step is to go to the team you want to create the meeting in and click on the down arrow next to the "Meet" button.
2. Then select "Schedule a meeting"
3. The next screen will give you a bunch of options to fill out.You don't need to add required attendees, anyone in the Team will automatically get the invite.
4. Once the form is complete, press "Send" in the upper right corner.
Once created you will be returned to the team general tab where you will see the meeting you just scheduled.
If you wish to limit student shenanigans (such as muting other class members etc) continue the steps below.
Configuring the Meeting (Managing Students)
1. Go to the channel and click the meeting you wish to amend.
2. Click on "Meeting options"
3. Once you click this button a window will open in your default internet browser, this will include further options for the meeting. If Safari is your default browser, copy the link when prompted and open Chrome or Mozilla.
4. Once the meeting details have loaded in your browser window, ensure yours looks similar to mine. Click Save and exit the page.
Mute/Unmute Students
If you choose to allow the mic and video, you can disable the camera and microphone for the students by using the following method.
Sharing Screen Content
When it comes to sharing your screen for the students, there a few ways you can do it.
Screen shows your entire screen.
If you want the kids to only be able to see one particular app like a calculator or a video while you do other things, you can select the window.
If the screen needs sound, you can also choose to have sound from the computer enabled so the students can hear what you’re doing.
Changing Background Effect
When you have video on, we recommend having Blur as a Background Effect.
This means that anything in the background will not be readable, and will focus the attention on the presenter.
To do this, click on the ... at the top and select Apply Background Effect.
Click on Blur and then Apply in the bottom. As you can see, it blurs the background behind me.
End a Meeting
At the end of the class Meeting, ensure you End meeting.
This is good as it stops kids from being able to faff around while you’re not there.
Breakout Rooms
If you would like to make use of Breakout Rooms, see the following FAQs;
How to Create Breakout Room (Staff)
How to Set a time limit for Breakout Sessions on Teams (Staff)
How to Join and Leave Breakout Rooms on Teams (Staff)
How to Send an Announcement to all Breakout Rooms on Teams (Staff)
How to Close a Breakout Room on Teams (Staff)
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