This article will provide instructions for scheduling afternoon meetings in Teams and a solution for a bug that reverts times back to AM. Scheduling afternoon meetings on Teams  1. Go to the Team you wish to schedule a meeting for.  2. Click the drop down arrow, then Schedule a meeting.  3. Type in the meeting time in 24 Hour format (e.g 2:31pm = 1431) then press ENTER.  4. The meeting times remain in PM format.  Still Haven't Found Your Answer? Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574

Create breakout rooms -  You can automatically assign people to breakout rooms when you create them. If you want to move people around later in the meeting, you'll have to do so manually. To create breakout rooms, you must be a meeting organizer or presenter who's been appointed a breakout rooms manager. This FAQ was developed by Microsoft via https://support.microsoft.com/en-us/office Create breakout rooms before the meeting Go to your Teams calendar and open the meeting invite. Go to Breakout rooms and select Create rooms. Choose the number of rooms you want (up to 50) and select Add rooms. In this example, three rooms were created but no one's been assigned to them yet. Select Assign participants. Choose whether you want Teams to evenly assign people to rooms (Automatically) or assign people yourself (Manually). As soon as the meeting starts, you can open the breakout rooms. Create breakout rooms during the meeting Start the meeting. In the meeting controls, select Breakout rooms . Do the following: Choose the number of rooms you want (up to 50). Choose whether you want Teams to evenly assign people to rooms (Automatically) or assign people yourself (Manually). Note: You won't be able to automatically assign people to breakout rooms later in the meeting. Select Create rooms. Still Haven't Found Your Answer? Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574

Set a time limit for breakout room sessions When you set a time limit, a timer is visible in each breakout room so that participants are aware of when the session will end. When time is up, the rooms close and participants return to the main meeting. Note: If you turn off the Automatically move people to rooms setting (see Turn off automatic entry to breakout rooms), participants will have the option of returning to the main meeting or leaving the meeting when time is up. In the meeting controls, select Breakout rooms . Select Rooms settings . Select Set a time limit and choose a session length. Select the back button < to save your changes. Still Haven't Found Your Answer? Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574

Join a breakout room If you're the meeting organizer or a breakout rooms manager, you can join any of the rooms. In the meeting controls, select Breakout rooms  . Hover over the room and select More options    then Join room. Leave a breakout room In the meeting controls, select Return. Still Haven't Found Your Answer? Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574

Send an announcement to all breakout rooms You may want to tell everyone the remaining breakout session time, offer discussion ideas, or just give general updates. In the meeting controls, select Breakout rooms . Select Make an announcement . Enter your announcement and select Send. Participants are notified in their meeting chat to check for your announcement. Chat in breakout rooms Each breakout room has its own chat. All of the chats are available in your main Teams Chat list. Here you can chat with the members of any breakout room. Once you join a breakout room, you can also select Chat  in the room to chat with the people there. Still Haven't Found Your Answer? Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574

Close breakout rooms When you close the breakout rooms, the participants return to the main meeting. Note: If you turned off the Automatically move people into opened rooms setting (see Turn off automatic entry to breakout rooms), participants will have the option of returning to the main meeting or leaving the meeting when the rooms are closed. Close rooms individually In the meeting controls, select Breakout rooms  . Hover over the room and select More options   then Close room. Close all the rooms at the same time In the meeting controls, select Breakout rooms  . Select Close. You'll know rooms have successfully closed when their status changes to Closed. When everyone is back from their breakout rooms and you're ready to meet as a larger group again, select Resume. Notes:  Breakout rooms remain open until the organizer manually closes them or unless they set a timer. If the rooms are reopened later in the meeting, participants keep the same room assignments they had before. Still Haven't Found Your Answer? Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574

Create a standard channel To create a standard channel, start in the team list. Find the team name and select More options > Add channel. You can also choose Manage team and then add a channel in the Channels tab.  You can create up to 200 channels over the life of a team. That number includes channels you create and later delete.  Create a private channel If you want a focused place to discuss sensitive information such as budgets, resourcing, strategic positioning, and so on, create a private channel for your team. Only owners or members of the private channel can access it. To understand who can view what in a private channel, see Private channels in Teams.  You can create up to 30 private channels over the life of a team. Note: Your admin can change this permission and limit private channel creation to certain roles. To create a private channel for a team: Go to the team you want to create the private channel for and select More options > Add channel. Enter a name and description for your channel. Under Privacy, select the down arrow on the right, and then choose Private – Specific teammates have access. Select Create to add the private channel to the team. Add members to a private channel As a private channel owner, you can add or remove members, and edit private channel settings. Each person that you add must first be a member of the team.  To add members of your team to a private channel: Next to the private channel name, select More options > Add members. Use the Members and Settings tabs to add or remove members and assign roles. Your private channel can have multiple owners and up to 250 members. When you’re ready, select Done. Members may now post messages in the private channel. Manage private channel creation As a team owner, you can turn on or turn off the ability for members to create channels. To see and change this option, go to the Settings tab for the team. Still Haven't Found Your Answer? Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574

This article will provide instructions for how to create an all-day meeting within Teams calendar.  1. Open Teams and go to Calendar. 2. Create a New meeting.  3. Add a meeting name, invite the Interview account (8070svc_interview@cewa.edu.au) for the following details, Example: Wednesday 27th April 9:30am - 6:00pm 4. Go to Response options and ensure the settings appear unticked as follows:  5. Click Save.  6. Go to the scheduled meeting in calendar. Click Edit.  7. Click on Scheduling Assistant and Meeting Options.    8. The page will open in a browser session. Please make sure to open the session in Google Chrome. How to change my default browser? : IT Helpdesk - Corpus Christi College (freshservice.com) Please ensure your settings appear as follows: Who can bypass the lobby? Only me and co-organizers Always let callers bypass the lobby No Announce when callers join or leave Yes Choose co-organizers: 8070svc_interview@cewa.edu.au Who can present? only me and co-organizers Allow mic for attendees? Yes Allow Camera for attendees? Yes Record Automatically No 9. Click save.  Still Haven't Found Your Answer? Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574

1. Open Teams, Select Calendar, Select the Parent Teacher Interview appointment, 2. Select Join 3. Select People 4. When a Parent joins, they will be listed in the "Waiting in Lobby". To allow the Parent to join select the tick  5. Parents can leave at any time from the meeting but can be removed if required from the meeting if they are unable to leave themselves Need Help using Teams? Introduction to using Teams 2021 : IT Helpdesk - Corpus Christi College (freshservice.com) Still Haven't Found Your Answer? Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574