How to: Scheduling Meetings and setting Presenter in Teams (Staff) This article will guide you through scheduling a meeting then setting preferences to allow only you (the organiser) to control the students in the Meeting. Please watch the video for a more detailed walkthrough. Table of Contents 1. Scheduling a Meeting 2. Configuring the Meeting (Managing Students) 3. Mute/Unmute Students 4. Sharing Screen Content 5. Changing Background Effect 6. End a Meeting Scheduling a Meeting 1. First step is to go to the team you want to create the meeting in and click on the down arrow next to the "Meet" button. 2. Then select "Schedule a meeting" 3. The next screen will give you a bunch of options to fill out.You don't need to add required attendees, anyone in the Team will automatically get the invite. 4. Once the form is complete, press "Send" in the upper right corner. Once created you will be returned to the team general tab where you will see the meeting you just scheduled. If you wish to limit student shenanigans (such as muting other class members etc) continue the steps below. Configuring the Meeting (Managing Students) 1. Go to the channel and click the meeting you wish to amend. 2. Click on "Meeting options" 3. Once you click this button a window will open in your default internet browser, this will include further options for the meeting. If Safari is your default browser, copy the link when prompted and open Chrome or Mozilla. 4. Once the meeting details have loaded in your browser window, ensure yours looks similar to mine. Click Save and exit the page. Mute/Unmute Students If you choose to allow the mic and video, you can disable the camera and microphone for the students by using the following method. Sharing Screen Content When it comes to sharing your screen for the students, there a few ways you can do it. Screen shows your entire screen. If you want the kids to only be able to see one particular app like a calculator or a video while you do other things, you can select the window. If the screen needs sound, you can also choose to have sound from the computer enabled so the students can hear what you’re doing. Changing Background Effect When you have video on, we recommend having Blur as a Background Effect. This means that anything in the background will not be readable, and will focus the attention on the presenter. To do this, click on the ... at the top and select Apply Background Effect. Click on Blur and then Apply in the bottom. As you can see, it blurs the background behind me. End a Meeting At the end of the class Meeting, ensure you End meeting. This is good as it stops kids from being able to faff around while you’re not there. Breakout Rooms If you would like to make use of Breakout Rooms, see the following FAQs; How to Create Breakout Room (Staff)  How to Set a time limit for Breakout Sessions on Teams (Staff) How to Join and Leave Breakout Rooms on Teams (Staff) How to Send an Announcement to all Breakout Rooms on Teams (Staff) How to Close a Breakout Room on Teams (Staff) Still Haven't Found Your Answer? Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574

Microsoft Teams' Meet Now and Scheduled Meetings both allow you to invite other members from the same organisation. This may be done in circumstances where people wish to be included in the group meeting, but are not in the class permanently and do not wish to see group chats.  Invited members are able to participate in the meeting, with video and microphone. They are also still able to see 'meeting notes' and whiteboard. They are not able to see the general channel chats or files, however.  How to Invite Members to Meeting Calls  To invite other members onto meeting calls, ensure that you have started the meeting. Meetings now open in a separate window within the Teams App.  Your screen should look like this:  Please Note: If you can not see the participants on the side of your screen, please click on the 'show participants' option on the top of the meeting screen.  Next, please click on 'Type a name' and start typing the name of the staff member who you wish to invite.  Once you have started typing the name of the person who you wish to invite, click on their icon to add them into your call.  Once added, the new invited member should be able to participate in the call with their audio and video.  Still Haven't Found Your Answer?  Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574

The Teams group for each class has been synced with timetabling. In cases where students are not already a member of a Class team, teachers will need to manually add them to their team.  This article will provide instructions for how to:  Add students on Teams for Mac Remove students on Teams for Mac Add students on Teams for iOS  How to Add Students on Teams for Mac 1. To add students on your class team, you must first ensure that you have clicked onto the class that you would like to edit.  Next, then click on the three (3) dots next to the Team name.  3. Then, click on 'Add Member' to add the student to the team.  4. Input the student's name into the box and wait for their name & icon to appear. 5. Click on the student's name.  6. Click on 'Add' and wait for Teams to load.  7. Then, click close. The student should now have been added and be able to see the team in their teams list.  How to Remove Students on Teams for Mac To add students on your class team, go to the three (3) dots next to the team name Next, click on 'Manage Team'.  Search for the name of the student you would like to remove in the search box.  Click on the cross next to the member's role. How to Add Students on Teams for iOS 1. To add students on your class team, go to the three (3) dots next to the team name. Click on Manage members.   2. Type in the name of the student you wish to add and press enter.  3. Click Done to Save the changes. Still Haven't Found Your Answer? Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574

Some staff may need to be added into a Class Team. Here are the instructions to do so First, ensure that you have clicked on the right class (e.g ESCBR1-2020) Then, click on the three (3) dots next to the class name  Next, click on 'Manage Team'.  Your screen should now look like this:  Click on 'Add Member', towards the top of the screen. Click on 'Teachers' and type the name of the staff member who you wish to add. To finish adding the staff member, click on their icon and then press 'ADD' when it becomes purple. Hit close. Still Haven't Found Your Answer? Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574

This article will guide Teachers on how to Live Stream and Record a lesson in Teams Equipment used: 1x Teacher's iPad 1x Teacher's Macbook 1x Tripod (from James Dove or ICT) Setting up iPad: 1. Remove iPad from case 2. Setup iPad on Tripod Starting a Meet Now session on Teams in Macbook: 1. Open Teams 2. Choose Teams 3. Start the session by choosing the Camera icon 4. Then Click on Meet Now Muting Microphone and Audio on Macbook: 1. Click on the 3 dots 2. Choose Show Device Settings 3. In device settings choose: Speaker: Macbook Pro Speakers Microphone: Macbook Pro Microphone 4.Click on the mute buttons Record Meet Now session on iPad 1. Choose Teams 2. Choose Teams 3. Select the session to Join 4. Choose Join 5. Choose the 3 dots 6. Choose Share Video 7. Choose the Camera Icon on the right, to switched to Front Camera on iPad 8. Choose 3 dots 9. Choose Start recording 10. When you finish with Meet Now session, hang up on the iPad. The video will be recorded and link in the Teams Post

There are two ways to post announcements you’d like your whole class to see in Microsoft Teams—you can use an @mention in a channel’s Conversation tab or post important documents using the Files tab. You can also mark a message as important to make sure it’s not missed. Notify the whole class in a channel Use the @ symbol (as in @team) or the team’s name in a message to send a notification to the whole class and prompt them to view your message. For example: @team or @8070-testteam (My team). Using @General will also notify your whole class in the General channel. Tip: Select the A icon to expand the compose box and see more text formatting options. Post an announcement Create a customized and attention-getting announcement post with a background illustration. 1. Choose Announcement as your post type. 2. Choose an illustration or Upload an image to decorate your post. You can choose from General, Class, or Activities themes. Notify the class of a new assignment When you finish creating a new assignment, your students will automatically receive a notification in their activity bell. A new post will also appear in the Conversation tab of your General channel. This post will display an assignment card with a due date and a link to assignment details. Check if you have @team mentions enabled in your class team 1. Select More options  on your team's tile. 2. Select Manage team. 3. Select Settings, then select @mentions. Pin important documents as tabs Pin class rules, syllabi, schedules, or other important announcements as tabs at the top of a class channel to be accessed at any time. 1. Select a channel in your team. 2. Select the  icon at the top of the screen. 3. Choose the kind of file you'd like to add and select a document to upload. 4. Name your tab, then select Save. Selecting the Post to the channel about this tab icon will notify students that the new tab's been added. Mark a message as important If you want to make sure the class pays attention to your post in a channel or chat, the best thing to do is mark it as important. To do that, enter the expanded compose box by selecting the A  and then select the Important ! icon. That will add a red exclamation point next to your message and the word IMPORTANT. Still Haven't Found Your Answer? Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574

Contacting ICT on Teams Click on “Teams Icon” from the “Left Menu Bar” Then click on “8070-Helpdesk” teams               3. Next click on “Staff Only” channel, If you do not see this channel, please click on “Hidden Channels”               4. Start typing your question or issue and send. One of the ICT technicians will get back to you as soon as possible Issue Resolution - Chat with ICT An ICT technician will contact you through Teams Check for a "Notification" on "Chat Icon" from the "Left Menu Bar" Then click on the technician’s "Chat" Here we can communicate and will help you to resolve the reported issue Remote Desktop In the "Chat" click on "Screen Sharing Icon" on the top right of Teams You will then have a "Screen Recording" popup window Click on “Open System Preferences” Next, it will open up a "Security & Privacy" window Put a tick on “Microsoft Teams” by click on the icon Another window will pop up, choose to “Quit Now” this will close your instance of Teams You can now close the "Security & Privacy" window Open "Teams" Click on the "Chat Icon" from the "Right Menu Bar" Continue your "Chat" with the technician Click on the "Screen Sharing" icon on the top right of Teams Choose the options “Desktop” with the bottom label "Screen #1" Next click on “Give Control” Then click on the “Technician's Name” The technician will now have control of your screen and will be debugging your issue Still Haven't Found Your Answer? Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574

Teams Live Events is another way to engage with your students. Using the Live events function on Teams brings an added level of control and quality to a large online audience (i.e class). Using an 'Attendee' and 'Producer' system, this mode of presentation allows producers the option to record the class and another option that makes the recording available to attendees. Other additions include: reports on attendee engagement & Q&A sessions, as well as video recordings for the presenter and attendees*.  Producers are able to share their screen and documents with the audience. Presenters are also able to moderate the Q&A section, which becomes active as soon as the live event starts. They also have the option to integrate their own video as follows:  You are then able to access reports and recordings once the live session has ended. These can be downloaded and perused for attendance reports, class participation, etc.  How to Create a Live Event  To create a live event, please go to calendar.   Next, click on the drop down box, next to New Meeting: Select New Live Event. Next, add the meeting title, date, and time information. Please ensure that your times correlate with the appropriate College Bell time. You may also add other details (e.g don't forget to have your calculator handy!) and invite other teachers to present with you. Just type their name/s into the box that says "invite presenters".  Select Next. Under Live Event Permissions, click on People and groups and choose who can attend your live event (e.g 8070-7SCI1-2020). Ensure that you are adding the correct class number, year level and calendar year. Scroll down to How do you plan to produce your live event? Ensure that the Q&A option is selected, should you wish to enable live question and answering during your lesson. Your configurations should look like this:  Finally, click on Schedule. Select Get Attendee Link to copy the unique code and post it onto the 'general' channel of your class (e.g 8070-7SCI1-2020) to allow them to attend the event when it starts.  How to Conduct a Live Event   To conduct a live event, please go to calendar and click on the event you wish to start (e.g Respiratory System). Click on Join. You are NOT live as of yet.  You have entered in a 'Pre-Live' version of your event and are not live.  To share your documents, powerpoints etc. Open the documents, powerpoints, etc you wish to share with your class. To share these documents, click on 'Share'.  Next, click on the powerpoint or document you wish to share.  Next, decide if you would like to share with/without video. Click on 'Full-Screen Sharing' for no video or 'Split Screen sharing' for video.  To 'Full Screen Share', click on 'Add Video Or Content' then click on the 'Content' you would like to share.    To 'Split-Screen Share' click on 'Add Video Or Content'. Then, click on the 'Content' you wish to share'. Add Video by clicking on 'Add Video' and then click 'You' After you have done either sharing modes, click on 'Send Live'. You are not live as of yet, click on 'Start' to start live streaming.  To finish an event, click on 'End' and 'Leave' at the top of the screen.  Q&A Function To access the Q&A during the meeting, click on the 'Q&A' button.  You should now be able to see the questions that the students may be posting during the class. You are also able to make an announcement if you would like. Click on 'Make an Announcement' and start typing.    After the Event After the meeting you can access 'Q&A' Reports, Attendee Engagement reports and recordings.  To find this, go to 'Calendar' and click on the event you just hosted.  Scroll down to 'Live Event' resources and download any report/recording you wish to view.  Q&A Report: Shows what questions were asked at particular times and who they were asked by.  Attendee Engagement Report: Shows the time each attendee joined the event and the time they left the event. If they left and joined multiple times, this report will also show that.  *Video Recording for Attendees: If you would rather the students not have a copy of the recording, you can disable this too.  Still Haven't Found Your Answer? Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574

Here is an overall summary for Teams calling:    MacBook: In the Team where you want to start the meeting, click on the "meet" button in the upper right corner of the screen. A new window will open with Meeting options. Best practice is to turn off video and microphone before joining a meeting, even if you are the organiser. This screen is where you can change other settings and give the meeting a name if you wish. Once your camera is off and the microphone is off you can click "Join Now." Once the meeting has connected you will see this screen if there are no other participants. iPad: In the Team where you want to start the meeting, click on the video camera button in the upper right corner of the screen. Meeting options will open up in a new window. Best practice is to turn off video and microphone before joining a meeting, even if you are the organiser. This screen is where you can change other settings and give the meeting a name if you wish. If you would like to mute all participants, click on the drop down button and click Audio off. Once your camera is off and the microphone is off you can click "Start meeting." Once the meeting has connected you will start to see this screen once participants have started to join.  Still Haven't Found Your Answer? Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574

You can make one-on-one or group calls with anyone in CEWA directly from a chat without having to host a team meeting. These calls are private and won't appear in any team conversation. Entries for the calls will appear in your chat, though. In Teams, you can place a call from chat and from the calling tab to interact with anyone.  Making Calls using the Calls Tab  To make calls using the Calling Tab, start by clicking on 'Calls' found on the main panel.  Click on 'Dial A Number' if you wish to call a number:  Alternatively, click on contacts if you wish to dial a contact and select the phone icon next to the person you wish to call.  To add a person to your contacts, type in their name and click search. Then click 'Add to Contacts'.  Making Calls using the Chat Tab To make calls using the Chat Tab, start by clicking on 'Chat'  Click on the chat with the person you wish to call and click on the Call icon in the right hand corner of the screen. If you have more than one person in the chat, this will start a conference call with all the members.  In-call Features Still Haven't Found Your Answer? Please contact our ICT Helpdesk by emailing helpdesk@corpus.wa.edu.au or by calling us on (08) 6332 2574